OFFICE ADMIN (PART-TIME)

Overview

Cookline is a construction management company specializing in restaurants and commercial spaces. We are passionate about delivering the best service to our clients by building quality spaces through seamless processes. We are proud to have been part of building some of the best dining spots in the Bay Area.

We are looking for a detail oriented, methodical and organized Office Admin to join our team on a part-time basis. This person will provide in-office administrative support for both general office and project-specific needs. The ideal candidate is looking to broaden their skill set through day-to-day involvement in the administrative operations of a construction company. 

This role reports to the Finance and Admin Manager. 

General duties 

  • Provide day-to-day administrative support to the office and project teams

  • Manage shared communication channels, including the main phone line and general email inbox

  • Coordinate office operations, including ordering supplies, snacks/beverages, overseeing coworking space rentals, and maintaining a clean, organized work environment

  • Assist with onboarding of new hires and support company culture initiatives and events

  • Serve as point of contact for occasional visitors and handle incoming deliveries

  • Perform a variety of clerical tasks such as filing, document preparation, and data entry

  • Run errands and complete other tasks as assigned to support the needs of the team

  • Assist with project documentation, records management, and database updates

  • Contribute to project close-out and other project-related tasks as directed

Required

  • Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office

  • Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail

  • Clear, professional communication skills, both written and verbal, when interacting with team members, clients, vendors, and visitors

  • Proven administrative experience in any industry

  • Comfort with document management, including monitoring shared inboxes, routing messages, and organizing digital files

  • Ability to work independently and proactively anticipate needs while also taking direction from the Finance and Admin Manager

  • Ability to quickly learn and adapt to new technology tools

  • Reliable, consistent in-office availability (16-24 hours/week at our Dogpatch office location, no remote option)

  • Comfortable maintaining a welcoming office environment, including ordering office and breakroom supplies, coordinating cleaning services, and preparing for client or team events

Preferred

  • Familiarity with Smartsheet, Asana, or Procore

  • Prior experience supporting construction project teams or working in a project-based environment

  • Enthusiasm for food, restaurants, and hospitality