OFFICE ADMIN (PART-TIME)

Overview

We are looking for a detail oriented, methodical and organized Office Admin to join our team on a part-time basis. This person will provide in-office administrative support for both general office and project-specific needs. The ideal candidate is looking to broaden their skill set through day-to-day involvement in the administrative operations of a construction company. 

This role reports to the Finance and Admin Manager. 

General duties 

  • Provide day-to-day administrative support to the office and project teams

  • Manage shared communication channels, including the main phone line and general email inbox

  • Coordinate office operations, including ordering supplies, snacks/beverages, overseeing coworking space rentals, and maintaining a clean, organized work environment

  • Assist with onboarding of new hires and support company culture initiatives and events

  • Serve as point of contact for occasional visitors and handle incoming deliveries

  • Perform a variety of clerical tasks such as filing, document preparation, and data entry

  • Run errands and complete other tasks as assigned to support the needs of the team

  • Assist with project documentation, records management, and database updates

  • Contribute to project close-out and other project-related tasks as directed

Required

  • Proficiency with Google Suite (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office

  • Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail

  • Clear, professional communication skills, both written and verbal, when interacting with team members, clients, vendors, and visitors

  • Proven administrative experience in any industry

  • Comfort with document management, including monitoring shared inboxes, routing messages, and organizing digital files

  • Ability to work independently and proactively anticipate needs while also taking direction from the Finance and Admin Manager

  • Ability to quickly learn and adapt to new technology tools

  • Reliable, consistent in-office availability (16-24 hours/week at our Dogpatch office location, no remote option)

  • Comfortable maintaining a welcoming office environment, including ordering office and breakroom supplies, coordinating cleaning services, and preparing for client or team events

Preferred

  • Familiarity with Smartsheet, Asana, or Procore

  • Prior experience supporting construction project teams or working in a project-based environment

  • Enthusiasm for food, restaurants, and hospitality

To apply, send your resume to info@cookline.com